Administration and Human Resources Management Division

3.ADMINISTRATION AND HUMAN RESOURCES MANAGEMENT DIVISION

Objective

To provide expertise and services on human resources management and administrative matters to the Ethics Secretariat.

           Functions

  • To provide strategic inputs to management on Administration and Human Resources Management issues such as Recruitment, Human Resources Development and Training, Promotion, Retention, Motivation, Performance Management and Welfare; 
  • To ensure optimal management of Human Resources in the Ethics Secretariat;
  • To provide link between the Ethics Secretariat and the President’s Office Public Service Management on operationalisation of the Public Service Management and Employment Policy of 1998 and relevant Public Service Acts; and
  • To provide data support and up-date records on various Human Resources information.

The Division comprise of  two Sections as follows;

  • Administration Section; and
  • Human Resources Management Section.

Administration Section

The Section perform the following activities:-

  • Interpret Public Service Regulations; Standing Orders and other Labour laws;
  • Facilitate employee relations and welfare including health, safety, sports and culture;
  • Provide registry, office records, messenger and courier services;
  • Handle Protocol Matters;
  • Facilitate security services, transport and general utility;
  • Facilitate general custodian services to include maintenance of office equipments, buildings and grounds;
  • Coordinate implementation of ethics and value promotion activities including corruption prevention education;
  • Implement diversity issues including gender, disability, HIV/AIDS etc and be the Ethics Secretariat’s Gender Focal Point;
  • Coordinate implementation of private sector participation in the Ethics Secretariat;
  • Coordinate implementation of Business Process Improvement in the Ethics Secretariat;
  • Advise on organizational efficiency of the Ethics Secretariat; and
  • Coordinate implementation of Client Service Charter in the Ethics Secretariat

Human Resources Management Section

The Section perform the following activities:-

  • Coordinate recruitment, selection, placement, confirmations and transfers for the Ethics Secretariat;
  • Facilitate Human Resource training and development (career, professional, skills enhancement) for the Commission including Cadres under the Ethics Secretariat;
  • Facilitate orientation/induction programmes for the new entrants;
  • Human resources planning to determine supply and demand needs for professionals under the Ethics Secretariat;
  • Salary administration and payroll processing;
  • Coordinate implementation of Open Performance Review and Appraisal System (OPRAS);
  • Process and update records of various leaves such as annual, sick, maternity, study and terminal;
  • Oversee employee benefits (pension, allowances etc) and entitlements;
  • Oversee services related to separation from the service (retirement, resignation, etc) ; and
  • Serve as a Secretariat to the appointment “Ad hoc Committee” of the Ethics Secretariat.